1The student plan
One student, one task at a time. Rename any block type, set its length and its buffer, then drag it into the plan. Reorder by dragging, or drag a block out of the plan to remove it.
What one student's time is made of
The same plan seen from the coach's side. Solid is time in front of the student, hatched is prep before and write up after. Both are paid working time, which is why the two totals differ.
2Size the cohort
Coaching time is booked against committed coach days. The coach view shows how much coaching a day actually holds once buffers and breaks are taken out.
- Every coach is trained before delivery begins, charged at the same day rate.
- Secure connection to your training systems set up and managed by us.
- Works with Calendly or your booking tool of choice.
You provide the licences for your own systems and booking tool. Everything else above is included in the day rate.
Your investment
A4 portrait, one file, ready to send.
3If bookings run above or below target
The capacity charge reserves trained coach capacity for your students. Reserved capacity costs the same whether or not it is used, so the price assumes a target fill rate and reconciles against what actually happens. It works in both directions.
Credits are capped at the point where committed days meet the real work, because the programme cannot be delivered in fewer days than the work actually takes. Written work reviews need no student in the room, so in principle they can fill whatever gaps the booked sessions leave. In practice a review is due before its meeting, so most of that work falls due early in the programme and cannot reach a gap that opens later. Reviews must be front loaded, so the two levers are in step 2: the intake cadence, and whether the booking system can actually place a review into a coach's gap. Neither works without the other. Every wave of new students brings a fresh block of review work, which is what keeps backfill available deeper into the programme. The rest needs days of its own.
3A coach's day
A coach's diary is rarely one type of event. These three cases take the plan you have built and fill a working day with it, from the easiest possible mix to the hardest, so you can see whether the day holds together before anyone commits to it. Prep before an event and write up after it are both working time, so neither is counted as rest. A fixed amount of slack is held back from every day to absorb overruns and the gaps a diary cannot fill, rather than assuming every minute packs perfectly.
4Are there enough coaches?
Caseload tells you how many coaches the relationships need. The calendar tells you how many the delivery window needs. Whichever number is larger is the one that decides the team.
Take it away
Everything on both tabs, laid out on A4 portrait with the brand on every page.